Archelaus
Illustration: a small office after hours, lights off, the chair pushed in; one screen is still on, and the day's email is sorting itself on it
Illustration

Automating the routine

Get the hours back.

The inbox, the weekly report, the quote you write up after every call. Routine work like this can run by itself, in the tools you already use. We build it, then run it for you or hand it over.

Tell us which job to start with

If you do it every week, it can probably do itself.

Some of the jobs that can run by themselves, in the order they turn up.

  1. Every morning: the inbox

    Sorted before you open it: labelled, the urgent ones flagged, replies drafted and waiting for your yes. It sends nothing on its own unless you say so.

  2. After every call: the quote

    Drafted from the call itself, your own price list and the quotes you've sent before.

  3. Friday: the report

    The week's numbers pulled from your customer records, your job system and your inbox into one report.

  4. When a tender lands: the reading

    The whole document read, every requirement listed, first answers drafted from the bids you've won, and the gaps marked for a person to fill.

  5. Year-end: the reconciliation

    Bank statements matched to invoices and last year's files, what doesn't match listed, and the email asking for what's missing already written.

Routine work is paid for twice.

Once in the hours it takes, and again in everything that waited while it was done. Set it to run by itself and you get both back: the hours, and what those hours cost.

Built, then run for you or handed over.

We set it up inside the tools you already use: your email, your spreadsheets, your customer records.

Then you choose.

We run it

We host it, keep it working and fix it if it breaks, for a monthly fee.

You run it

We hand it over, and it's yours. No monthly fee.

Every job is quoted for your situation. The first conversation is free.

Tell us which job to start with
Who does the work
Agents we build: software that reads, sorts and drafts inside your own tools. What it sends on its own, like forwarding and routine answers, is your call; anything it can't settle goes to one of your people.
On your terms
Under a non-disclosure agreement if you want one (we recommend it), you give us the logins the job needs. What we see is kept secure inside Archelaus and shared with no one else without the express consent of the person it concerns.

Example

A real jobA national political party · anonymised

More than 200 emails a day, and five people to answer them.

Before

4,500+

messages waiting, never answered or even acknowledged

Now

Cleared

the whole backlog, every message read and sorted

5,000+ handled so far, from donation requests to hate mail, with no failures and no misclassifications

Every email is read, filed under one of more than 25 categories and forwarded to the person who handles that subject. Routine questions are answered on their own, from what the party had already published.

The agents are guarded against outside attack.

Volunteers, for the same party

Each sign-up is read, placed in one of more than 60 regions and introduced, in an email written for that person, to the right coordinator and overseer.

500+ in a row, without fail

The name for it

In the trade, this is called workflow automation.

Illustration: the same office, the work done; the screen reads All sorted and goes to sleep
Illustration

What would you stop doing first?

Name the job. We'll look at whether it can run by itself.

Archelaus is run by its three founders: Tom Howard, Silvan Muresan and Fredrik Rostron.